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Zapošljavamo uredskog asistenta u Zagrebu

CV i motivacijsko pismo na engleskom jeziku potrebno je poslati do 19. rujna

WWF Adria Office Assistant
 
Reports to:                WWF Adria F & A Manager
Location:                   Zagreb, Croatia
Engagement:             Part-time position (50%), fix term contract
 
WWF is one of the world’s leading non-governmental and non-profit organizations for nature conservation. WWF has been established in 1961 and has representative offices in over 100 countries across the globe and approximately 7000 employees. The organization is proud of its supporters of over five million people.

WWF Adria is representing WWF within the countries of Western Balkans with approximately more than 60 employees. It operates through a WWF Adria office in Zagreb (Croatia), WWF Adria-Serbia office in Belgrade, and partner organizations and consultants within the rest of the region. To implement its conservation goals WWF Adria operates in the structure of different programmes (Marine, Freshwater, Protected Areas & Governance, and Wildlife) which are contributing to the protection of different ecosystems or to the improvement of governance of protected areas.
 
Employee's Major Functions:
Office Assistant provides support and assistance to ensure proper logistic and administrative functioning of WWF Adria (Zagreb office).

Employee's Duties and Responsibilities:
  • Administrate contracts for office rent and keep track of general facilities (water, electricity, telephone, mobiles, internet, cleaning, insurance, etc.) including processing payments
  • Ensure proper maintenance of office equipment (relations with external technicians)
  • Purchase eco-friendly office supplies (office stationery, etc.)
  • Support staff in mailing and material delivery when required
  • Assist Project Administrator and project teams in preparation of financial reports (collection of staff office and travel cost, preparation of transaction list, staff timesheets)
  • Assist Project Administrator in the office budget preparation
  • Support WWF Adria in organizing their travel (including the purchase of tickets, booking accommodation)  and keep lists of travel agencies and accommodation/hotels in the country and abroad
  • Give logistical assistance in the organization of events, such as workshops, all staff meetings, other meetings, trainings, conferences (including press conferences) in country and abroad (project-based events only if project team need such support)
  • Assist all staff in organizing zoom calls
  • Maintain and archive server folders (only regarding office administration)
  • Organize office calendar – inputs and regular updating
  • Ensure that office insurance and health & safety rules are applied for the office.
  • Keep track of travel insurance of staff
  • Assist Project Administrator in drafting contracts and procurement procedures
 
Knowledge:
  • High school diploma (economy, administration, or similar);
 
Experience: 
  • Minimum 1 years of active office management/administration experience

Skills:
  • Excellent communication and organization skills
  • Fluency in English and mother tongue
  • Excellent computer skills (Word, Excel, Outlook, Internet, other software is an advantage),
  • Excellent communication and organization skills
  • Fluency in English and mother tongue
  • Excellent computer skills (Word, Excel, Outlook, Internet, other software is an advantage),
     
Competencies
  • Result-oriented person with attention to detail and accuracy;
  • A confident and positive attitude with excellent cultural awareness and sensitivity;
  • Maintains High personal integrity and confidentiality.
  • Aligning with the core values of the WWF: courage, collaboration, respect, and integrity
  • Demonstrates WWF behaviors in ways of working: strive for impact, listen deeply, collaborate openly, and innovate fearlessly.
  • Ability to manage multiple tasks, work under pressure and meet deadlines while maintaining work relationships in the face of conflicting demands;
  
Information and procedure
Are you interested in this position and do you recognize yourself in the above profile? Then we invite you to express your interest before September 19th, 2021 by sending an e-mail with a motivation letter and CV in English with a list of two references to jmarkovic@wwfadria.org and titled “Project Administrator”. Only candidates selected for interviews will be contacted, and for selected candidates interviews will be held virtually.

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