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Posted on 19 August 2014

Senior Office Administrative Assistant for WWF Office in Croatia

Location:
WWF Office in Zagreb

Main responsibilities:
In particular Senior Office Administrative Assistant for WWF Office in Croatia will:
 Provide support and assistance to ensure proper logistic and administrative functioning of WWF Office in Zagreb
 Administrate contracts for office rent and keep track of general facilities (water, electricity, telephone, mobiles, internet, cleaning, insurance etc.) including processing payments
 Keep registry of office petty cash
 Ensure proper maintenance of office equipment (relations with external technicians)
 Purchase eco-friendly office supply (office stationary, etc.)
 Support staff in mailing and material delivery when required
 Assist Project Administrator and project teams in preparation of financial reports (collection of staff office and travel cost, preparation of transaction list, staff time sheets)
 Assist Project Administrator in the office budget preparation
 Support WWF staff in organizing their travel (including purchase of tickets, booking accommodation) and keep lists of travel agencies and accommodation/hotels in country and abroad
 Give logistical assistance in organization of events, such as workshops, meetings, trainings, conferences (including press conferences) in country and abroad
 Maintain and archive server folders (only regarding office administration)
 Give “green office” guidance to all staff (recycling, energy efficiency, etc.)
 Ensure that office insurance and occupational safety rules are applied for the office
 Keep track of travel insurance of staff
 Assist Project Administrator in drafting contracts and procurement procedures
Required skills and competencies:
• High school degree (economy, administration, or similar), university degree is an advantage
• Additional formal or informal trainings
• Minimum 2 years of active office management/administration experience (experience with EU‐funded project/ EU co‐financed projects is advantage)
• Proven experience with bookkeeping practices according to national regulations. Accountant degree is a plus
• Fluency in English
• Excellent computer skills (Word, Excel, Power Point, MS Project, Outlook, Internet, other software is an advantage),
• Proven track record of professional results in a similar business setting (min. 3 reference letters with contact details are mandatory)
Working hours:
Full-time

How to apply?
Send your Cover Letter and CV via e-mail to ikorn@wwfmedpo.org
Important note: Please make sure you add the following reference in your e‐mail subject line: Senior Office Administrative Assistant
Deadline for applications: 01 September 2014

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